Closed captions and transcription options
To ensure we teach, learn and work in an inclusive manner, video conferencing platforms, apps and features provide tools for transcriptions and captions.
This article includes the latest updates on how to record Microsoft Teams Meetings, and how to access Recordings, Transcriptions and Closed Captions.
- Meetings scheduled via Outlook or Teams calendar
The recordings of these meetings are uploaded to the OneDrive of the person who started the recording.
The recording will be available after the recording was stopped or the meeting was ended. There is a time delay between the end of the recording/meeting and being able to access the recording.
The person who started the transcription and recording can access it from two places:
1) You can open it from the meeting chat (via CHAT in Teams), select the More Options … button and choose Open in OneDrive.
2) You can also open the Meeting where it was scheduled in your Calendar.
Click on Edit, go to the Details tab and select Recordings & Transcripts:
DETAILS TAB WHEN YOU EDIT A MEETING IN CALENDAR:
- Meetings scheduled or started in a Team channel
Meetings started or scheduled in a Team
If it was a MEET NOW or SCHEDULED CHANNEL MEETING, go to the channel conversation and select the recording, or open the FILES tab at the top of that Teams Channel. The recording will be in the RECORDINGS folder.
These meetings can be played back in the Team or in SharePoint when you select the MORE OPTIONS… and click OPEN:
Closed Captions are available when playing the recording in Teams:
As the screenshot below indicates, opening the recording and playing it is SharePoint allow you to turn on Closed Captions, open the Transcription next to the video, adjust playback speed, skip 10sec forward or backwards and download or share the recording. To prevent team members from downloading the recordings, change permissions in SharePoint.
Other tools can generate transcriptions and edit captions, such as:
Users can download their Teams meeting recordings from OneDrive or SharePoint (dependent on where it is saved) and upload it to Stream. Users will be able to edit the transcript in Stream if required. Read more for how to upload videos onto Stream and edit them. In the future, there will be a new version of Stream released by Microsoft that will allow for editing.