Microsoft Teams allows you to share files created in Office 365 among your fellow collaborators. Everyone can stay up-to-date on the latest project status. Teams allows multiple people to edit documents simultaneously.
Teams lets you quickly pull together a team with people inside and outside your organization, chat with others to drive fast and inclusive conversations, securely share and coauthor documents, and iterate on projects.
Teams is platform-agnostic, which means you can use or download it on almost any device including, Windows, MacOS, iOS, Android, and web browser.
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Choose a Team name. Before you create a Team, make sure to give it a unique name and include some basic identifiable departmental/organizational indicators.
We recommend using the following to create a Team name. Not all sections may be applicable.
If your team is the Thode Makerspace, which is part of the Library & Learning Technology (LLT) in the McMaster University Library (MUL), then your Teams name might be MUL LLT Thode Makerspace.
Choose a team type to collaborate in Teams. There are different types of Teams available.
Note: Once a Team type has been selected, you cannot change it. Learn more about the different templates.
- Professional Learning Community (PLC)
- Staff Members
Finally, assign a second owner to your Team. It is recommended that all Teams have at least two owners.
After you have created your Team, add the members to your Team. The best way to find your team is by searching for them by their email address, i.e., email@example.com
You can also message your friends and colleagues in a 1-to-1 chat using the Chat tab.
Find out the best Tips and Tricks to become a Teams expert.
Teams can be used for the following.
- Do you have a quick question for a co-worker? Send a message on Teams instead of an email!
- Are you starting to work on a new project? Create a new team and invite your co-workers to join you.
- Want feedback on something? Share the file!
- Having a team chat and think you might need a meeting? Hold it right in Teams! No reason to find a room or availability.
Teams should not be used for the following.
- Teams should not be used to replace or circumvent existing systems such as Mosaic.
- Teams should not be used to send or share personally identifiable information (PII).
- Do not store confidential documents within your Team. (**Full governance and guidelines coming soon.)
- Do not use Teams if your work requires you to send PII as a reference for someone else, i.e., a name or MacID, use only 1 identifier.
- Teams should not be used as a long-term repository for conversations or documents.
WARNING: When you delete a Team, you are permanently deleting the group.
Deletion will remove all team chats, group conversations, files, calendars, and any other related information. Team owners and administrators can recover deleted teams for up to 30 days. For additional information on how to delete a team, visit the Office support page.
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University Technology Services (UTS)
Having trouble accessing the Office 365 portal, licensing your Office 365 ProPlus apps, or need help with your MacID and password? Contact the Service Desk for assistance.
Mills Library Service Desk
- 2nd Floor Mills Library, Learning Commons
- Monday – Thursday 11:00 am – 7:00 pm,
Friday 9:00 am – 5:00 pm
Users of this service are governed by the following policies, failure to comply may result, at a minimum, with suspension of service.